How can a company protect itself against unintentional corporate data leaks? First and foremost, the company's employees must be educated about cybersecurity. They must know how to protect themselves and the company from phishing cyberattacks with simple security measures.
For example, employees must always thoroughly check the domains of all websites they visit; they must not follow hyperlinks that look suspicious and must always verify the email address and sender's name before opening an email.
Phishing emails often contain general greetings, a call to perform an urgent action, and hyperlinks embedded in the body of the message. Employees should think twice before sharing corporate data with a website they access by following such a link.
Three easy rules can help protect the company from its passwords being cracked.
- Always use different passwords for different accounts, separating professional from personal accounts.
- Change passwords regularly, at least once every few months. This security measure is easy yet very effective. A password-manager tool may help if you find this particular measure to be too tedious.
- A multi-factor authentication process also substantially decreases the risk of a security breach.
Besides, employees must understand that they bear criminal responsibility for leaking sensitive corporate data. A separate clause that specifies an employee's responsibility and the consequences of violating the clause may help raise awareness among the staff.